1 2 Cloud Payroll - Price

12 Cloud Payroll is a fully comprehensive cloud based payroll system. It is suitable for any size of company; from companies with only one employee to companies with thousands of employees. RTI eReturns and eReceipts are provided as part of the system.

1. Individual Company Prices

Effective from 6th January 2024, each Individual Company will be subject to below pricing structure.

Price Category	No. of Employees / Leavers e-Filed FPS	Cost (exclusive of VAT)
1.1 - RTI Payroll Prices Monthly:
A	1 - 2 Employees	£ 5 / month
B	3 - 5 Employees	£ 10 / month
C	6 - 9 Employees	£ 15 / month
D	10 - 15 Employees	£ 25 / month
E	16 - 20 Employees	£ 30 / month
F	21 - 30 Employees	£ 40 / month
G	31 - 50 Employees	£ 50 / month
H	51 - 80 Employees	£ 60 / month
I	81 - 100 Employees	£ 70 / month
J	101 - 120 Employees	£ 80 / month
K	121 - 150 Employees	£ 100 / month
L	151 - 200 Employees	£ 120 / month
M	201 - 300 Employees	£ 150 / month
N	301 - 500 Employees	£ 200 / month
O	500+ Employees	£ 0.5 / employee / month

1.2 - P11D / P11D(b) Prices:
P11D Returns	£ 5 / P11D employee / year
P11D(b) Returns	£ 10 / company / year

The CIS usage cost is exactly the same as RTI Payroll Prices. The counting of the number of sub-contractors charged for is based on the number of sub-contractors E-Filed per tax month in your CIS300 Monthly Returns. The price includes FREE sub-contractor verification requests and downloading and various reports.

Price example 1: Assuming you have 100 employees, some paid weekly and some paid monthly, but you only processed the wages for 95 of employees / leavers during the month, the charge for that month will be £70 + VAT for that month

If in the following month 79 of the employees / leavers were processed, the charge for that month will be £60 + VAT for that month.

Price example 2: Assuming you have 3 weekly and 1 monthly employees and only 2 were processed at any time in that month, the charge will be £5 + VAT for that month.

2. Pay Bureau / Agent Prices

Effective from 6th January 2024, each Pay Bureau / Agent will be subject to a two-tier pricing structure, consisting of the Base Price and Usage Cost.

No. of Employees / Leavers e-Filed FPS	Cost (exclusive of VAT)
2.1 - RTI Payroll Prices Monthly:
Base Price	£ 10 / month
Per Employee per month	£ 0.20 / month

2.2 - P11D / P11D(b) Prices:
P11D Returns	£ 3.50 / P11D employee / year
P11D(b) Returns	£ 10 / company / year

The CIS usage cost is exactly the same as RTI Payroll Prices. The counting of the number of sub-contractors charged for is based on the number of sub-contractors E-Filed per tax month in your CIS300 Monthly Returns. The price includes FREE sub-contractor verification requests and downloading and various reports.

Base Price
The Base Price is a fixed monthly fee of £10.00 for every Pay Bureau, regardless of the number of clients it serves. Whether you have one client or five hundred clients, the Base Price remains a constant £10.00.

Usage Cost
In addition to the Base Price, there will be a Usage Cost associated with each employee / leaver whose payroll is processed through the system. The Usage Cost is set at £0.20 per employee per month, regardless of whether they are paid on a weekly or monthly basis.

Total Charge
The Total Charge for the bureau will be the sum of the Base Price and the Usage Cost.

VAT
Please note that all prices mentioned are exclusive of VAT.

Price example 1: If the bureau processes the pay of 15 different individual employees / leavers in one month (5 monthly paid and 10 weekly paid), the total cost for that month will be:

Usage Cost: £0.20 x 15 = £3.00 Total Cost: £10.00(Base price) + £3.00 = £13.00 plus VAT for the month.

Price example 2: If the bureau processes the pay of 60 different individual employees / leavers in one month (50 monthly paid and 10 weekly paid), the total cost for that month will be:

Usage Cost: £0.20 x 60 = £12.00 Total Cost: £10.00(Base price) + £12.00 = £22.00 plus VAT for the month.

Price example 3: If the bureau has a total of 200 clients with 200 employees / leavers whose pay is being processed (100 monthly, 50 weekly, 20 quarterly, and 30 annually), the total cost for that month will be:

Usage Cost: £0.20 x 200 = £40.00 Total Cost: £10.00(Base price) + £40.00 = £50.00 plus VAT for the month.

Price example 4: If the bureau does not process any payroll for any employees / leavers in a month, the total cost will be £0.00 and no invoice will be issued.

MONTHLY ACTIVE EMPLOYEE is defined with the following criteria

The employee(s) pay calculation has been e-filed to HMRC via a FPS, be it a normal gross pay, zero pay or leaver pay calculation.
The Month means a tax month starting from 6th of one month to 5th of the following month.
Which tax month the Active Employee falls into is determined by the HMRC timestamp shown on the FPS.
As long as an employee was paid once in a tax month they will be classed as an Active Employee for that month.
The payroll billing depends on the number of Active Employees in that month.
This report is also suitable for use for newly required Accounting Year Financial reports.

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+44 20 3191 6073

E-mail

sales@12cloudpayroll.com

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